Rejection/Declining Letter

Write a [POLITE/PROFESSIONAL] letter declining [REQUEST/APPLICATION/
PROPOSAL].

Recipient: [WHO]
What they requested: [THEIR ASK]
Reason for declining: [IF APPROPRIATE TO SHARE]
Alternative offered: [IF ANY]
Future relationship: [DOOR OPEN OR CLOSED]

The letter should:
- Be clear about the decision early
- Express appreciation if genuine
- Provide brief context without over-explaining
- Offer alternatives if possible
- Maintain the relationship where appropriate

Tone: Kind but clear. Respectful but definitive.
Length: Brief--don't belabor bad news.