Meeting Agenda & Minutes

Create a [MEETING TYPE] agenda and minutes template for
[GROUP: grade level team / department / committee / IEP team /
parent group / faculty meeting].

Meeting details:
- Purpose: [RECURRING PURPOSE OR SPECIFIC TOPIC]
- Frequency: [HOW OFTEN]
- Duration: [MINUTES]
- Participants: [WHO ATTENDS AND THEIR ROLES]
- Location: [IN-PERSON / VIRTUAL / HYBRID]

Agenda template should include:
1. Meeting header (date, time, location, attendees)
2. Norms reminder (keep visible)
3. Review of previous action items (5 min)
4. Priority discussion items with time allocations:
   - [TOPIC 1]: [MINUTES] -- [DISCUSSION / DECISION / INFO]
   - [TOPIC 2]: [MINUTES] -- [DISCUSSION / DECISION / INFO]
   - [TOPIC 3]: [MINUTES] -- [DISCUSSION / DECISION / INFO]
5. New business (5 min)
6. Action items summary (who, what, by when)
7. Next meeting date and preliminary topics

Minutes template should include:
1. Attendance record
2. Decisions made (clearly marked)
3. Action items with owners and deadlines
4. Key discussion points (summary, not transcript)
5. Items tabled for future discussion
6. Attachments or reference documents mentioned

Also provide:
- Email template to send agenda before the meeting
- Email template to send minutes after the meeting
- A follow-up tracker for action items across multiple meetings

Biggest meeting challenge: [RUNS LONG / OFF-TOPIC / NO FOLLOW-
THROUGH / LOW ATTENDANCE / DOMINATED BY ONE PERSON]