Expense Report/Tracking System

Create an expense tracking system for my [BUSINESS TYPE]:

Team size: [NUMBER]
Monthly expense volume: [APPROXIMATE]
Current method: [SPREADSHEET/SOFTWARE/NONE]
Tax filing: [SELF/ACCOUNTANT]

Provide:

1. Expense Categories List
   - Comprehensive list for [BUSINESS TYPE]
   - Tax-relevant groupings
   - Subcategories

2. Expense Report Template
   - Required fields
   - Receipt requirements
   - Approval workflow

3. Policy Guidelines
   - What's reimbursable
   - Pre-approval requirements
   - Spending limits
   - Receipt requirements

4. Monthly Reconciliation Checklist
   - What to review
   - What to document
   - Red flags

5. Tax Preparation Organization
   - Categories that matter for taxes
   - Documentation to maintain
   - Year-end checklist

Also suggest:

- Simple tools/apps for tracking
- Best practices for receipts